For some Assets, maintenances are required periodically and this need to be recorded. Click the “Maintenance” button on an Asset dashboard. The listed records shows all maintenance activities on the asset so far and the cost incurred. These costs are forwarded as bill to the Account module for approval to the vendor, and also saved to the Asset Ledger and General Ledger.

To create a new Maintenance record, click the “New” button, on the presented window. Select the Maintenance scope – the definitions are detailed there. Enter the start and end date of maintenance routine. If there are cost incurred, select the “record expense” to enter the Expense amount and vendor. The bill will be sent to Account for approval.

Here is what happens next:

1. Bills will be saved to the Maintenance routine
2. Entries will be saved into the General Ledger and Asset Ledger